Council Business

Parish Councillors are summoned to attend the Annual Parish Council meeting on Thursday 26th May 2022 at 19.30hrs.

The meeting will be held in the Garway Community Centre


  1. To receive apologies for absence


  1. To receive declarations of interest & written requests for dispensation.


  1. Election of Chairman


  1. Election of Vice Chairman


  1. To approve minutes of the meeting of the 14th April 2022.


  1. Open Session
    • To receive a brief report from the Ward Councillor.
    • To receive views of residents on parish matters.


  1. Sale of the old village hall – To receive an update on any developments since the previous meeting.


  1. Finance
    • To note the current bank balances
    • To consider the following payments
      • Clerk’s salary in accordance with his employment contract (April 2022 & May 2022)
      • PAYE (April 2022 & May 2022) – £372.80.
      • Postage – £8.16
      • Clerk’s travel expenses -£17.10
      • Stationery – £13.94
      • Zoom Subscription – £29.98 (ex VAT)
      • Hall Hire (May 2022) – £15.00.
      • Lengthsman (TGC1866) – £392.00 (ex VAT)
      • DM Payroll Services – £120.00
      • Bin Emptying (Maggie Tucker) – £60.00



  • Garway Charities – To receive an update on the appointment of new trustees.
  • End of Year Review 2021/22.
  • To consider the adoption of a Reserves Policy 2022/23.
  • To consider a contribution towards the Clerk’s storage costs


  1. Planning– To consider planning applications submitted by Herefordshire Council.

9.1             Planning Consultation 221342 – The Old Rectory, Garway, Herefordshire, HR2 8RH. Proposed change of use and alterations to existing domestic store to create annexe and/or holiday let accommodation.


  1. Clerk Correspondence – To consider the clerk correspondence received since the last meeting.


  1. Commons
    • To receive an update on the work of the advisory group established to develop proposals for maintaining and enhancing the Broad Oak and Garway Village Commons.
    • To consider the paper submitted previously on issues including encroachment etc.
    • To consider the developments since the last meeting regarding the recent work undertaken on the Common by the landlord of The Moon
    • To consider supporting Platinum Jubilee celebrations including insurance for the jubilee beacon.
    • Consider the request for use of the Common for an informal cricket match


  1. Lengthsman
    • To receive an update and consider any future work required.
    • To prioritise drainage tasks submitted by the Lengthsman following the offer of a £4339 drainage grant.


  1. Footpaths  – To receive an update on any current issues.


  1. Children’s Playground – To consider any further update on proposals for improving the children’s playground.


  1. To raise matters for the next meeting.


To consider the date of the next meeting