Council Business

Parish Councillors are summoned to attend a Parish Council meeting on Thursday 25th November 2021 at 19.30hrs.

The meeting will be held in the Garway Community Centre


  1. To receive apologies for absence


  1. To receive declarations of interest & written requests for dispensation.


  1. To approve minutes of meeting of the 30th September 2021.


  1. Open Session

4.1            To receive a brief report from the Ward Councillor.

4.2            To receive views of residents on parish matters.


  1. Sale of the old village hall – To receive an update on any developments since the previous meeting.


  1. Finance

6.1            To note the current bank balances.

6.2            To consider the following payments.

6.2.1 – Clerk’s salary in accordance with his employment contract (October & November 2021)

6.2.2 – PAYE (October & November 2021) – £372.80.

6.2.3 – Stationery – £9.75

6.2.4 – Clerk’s travel expenses -£17.10

6.2.5 – Hall Hire (July, September, November 2021 – £33.00.

6.2.6 – Lengthsman (TGC1672 & TGC1691) – £940.80

6.2.7 – Monmouthshire County Council (Annual Grass Cutting) – £1,146.22

6.3            Financial Monitoring 2021/22.

6.4           To consider a request for a donation (£12.5k) towards the cost of resurfacing the Garway Community Drive.



  1. Planning– To consider planning applications submitted by Herefordshire Council.


  1. Clerk Correspondence


  1. Commons

9.1            To consider and agree a Parish Council position on current and future instances of encroachments onto the Common.

9.2            To receive feedback on the Garway Hill Common Association AGM.

9.3            To consider the paper from the residents living alongside the Commons track.

9.4            To note the proposed Christmas event and approve the use of common land at the Moon public house.



  1. Lengthsman

10.1          To receive an update and consider outstanding invoices and future work.

10.2          To receive an update on work required to clear the culvert at Trewaddoc including the quotation from the Lengthsman.


  1. Footpaths
    • To receive an update on any current issues.


  1. Children’s Playground

12.1          To consider any further update on proposals for improving the children’s


12.2          To consider a donation from the Parish Council towards the acquisition of new play equipment.


  1. Financial Regulations, Standing Orders & Risk Management Policy – To review and adopt the policies for the following 12 months.


  1. Demolition of Old Garway Primary School – To provide an update following the previous meeting.


  1. To raise matters for the next meeting.


  1. To consider the date of the next meeting.



Mark Hearne                                                                         November 2021