Council Business


Garway Parish Council

Councillor, you are summoned to The Meeting of Garway Parish Council

to be held in Garway Community Hall  

Monday 24th June 2019

at 7.30pm


1.Apologies for Absence

 2.1To receive and approve apologies for absence

3.Declarations of Interest & Dispensations

3.1To receive any declarations of interest or consider any written applications for dispensation

4.To note the following 3 casual vacancies Cara Campbell ,Craig Hooper, & Rose Sparey declared by Herefordshire Council electoral services for noncompliance with the lawful requirement to declare  acceptance of office.


5.1To approve and sign the Minutes of the Annual Parish Council Meeting held Monday 20th May 2019

6.Open Session

Designated maximum period of 10 minutes to accommodate members of the public who may wish to either raise issues with or ask the Parish Council questions

6.1 Ward Cllr Report

7.Clerks Resignation

7.1To note Parish Clerk’s resignation

8.Parish Clerk Vacancy

8.1 To consider advertising Parish Clerk/RFO vacancy

8.2 To consider recruitment process for appointment of new Parish Clerk /RFO

8.3 To consider HALC clerk cover until a new clerk is appointed


9.Garway Neighbourhood Plan – regulation 16 Submission

9.1 To consider and approve final amended NDP for submission

9.2 To consider NDP Consultation Statement

9.3 To consider Consultation Statement- Appendices

9.4To consider Basic Conditions Statement (Paragraph 8(2) of Schedule 4B to the Town and Country Planning Act 1990)

10.Lengthsman & P3

10.1To consider work to be carried out by Lengthsman

10.2 Road issues for reporting to Balfour Beatty /Herefordshire Council


11.1To receive a report from the Footpaths Officer

11.2To consider work to be carried out on the footpaths by the lengthsman


12. Finance

12.1 To note bank balance

12.2To approve payments to:

Clerks reimbursements for postage £13.90

Clerks final salary June and holiday pay accrued

Clerks mileage April, May 7 June 2019 (5 meetings) £72.00

HMRC Paye due for June

12.3To cancel the s/o for payment of clerk’s salary from 1/07/2019

12.4To note remittance of VAT reclaim £2654.20

12.5 To consider grant application from Garway Community Hall regarding legal costs for vesting of assets, including    the old village hall and Community Centre of the Garway Village Hall Charity into newly created Garway

Community Association

12.6 To agree and adopt internally audited accounts 2018/19

12.7 To consider internal auditors report and attend to any action items as required

12.8 To agree and sign certificate of exemption as the Parish Council are exempt from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulation 2015

12.9 T agree and sign the Annual Governance Statement 2018/19

12.10 To agree and sign the Annual Accounting Statement for 2018/19

13.Garway Community Hall

13.1To approve use of the commons for a community fun day in August 2019 to be held by Garway Community Hall

14.Green Garway

14.1 To consider Green Garway Project


15.1To consider commenting on 191775 Planning in Principal

Broad Oak Meadow Broad Oak Herefordshire HR2 8DZ, Application for Permission in Principle for the erection of 2 no. dwellings.,

15.2Planning Consultation – 191958 – Land at Broad Oak, Hereford,

Description: Erection of two residential dwellings (C3) with associated access and infrastructure

15.3Planning Re-consultation – 191330 – Land to the North West of Ivy Cottage, Garway Common, Garway, Description: Erection of a single storey residential dwelling (C3) with garage, private driveway and creation of new access into the highway


16.1To note correspondence since last PC meeting

17.1 To consider dates of Parish Council meetings for 2019/20

 18.Matters Relayed to the Clerk for Agenda of the next meeting


Kath Greenow AILCM                                                    

Parish Clerk Garway Parish Council